Monitoring Laboratories Purchasing Team Administration Support Officer - 28623

1
South West
Exeter
NLS Starcross Lab Exeter, EX6 8FD
Staff Grade 3
Fixed Term
Full Time, Part Time, Part Time/Job Share, Part Time Term Time
Administration / Corporate Support
£27,245 Pro rata
Monitoring Laboratories are fully committed to being an inclusive employer and ensuring equal opportunities for everyone. We welcome flexible working patterns for all our vacancies, including job share. Everyone starting in a new role will be welcomed into the team and given all the training and support needed.
Monitoring Laboratories are part of the National Monitoring Team in Operations. We play a key role in delivering the Environment Agency’s vision by providing environmental evidence to underpin decisions made at national and local levels. We operate from 3 laboratory sites with chemistry and microbiology labs in Exeter and Leeds and a specialist fish health laboratory in Brampton.
To achieve our outcomes, we procure significant volumes of goods each year. A role has arisen as part of the team who undertake this purchasing activity. You will work alongside other team members who procure millions of pounds of items each year for both Monitoring Laboratories and wider National Monitoring teams.

Your role will include:
- Placing orders on our Single Operating Platform (SOP) procurement system, following all the necessary procedures
- Receipting of goods and ensuring invoices are paid promptly.
- Raising variable purchase orders and tracking spend against these.
- Placing procurement card orders where SOP cannot be used and completing statements in a timely manner.
- Keeping teams updated on the progress of their orders.
- Processing recharges
- Overseeing the orders being placed across the team and ensuring all requests to the shared inbox are resolved.
- Ensuring all information related to procurement is filed in an organised manner and in compliance with EA policies and procedures.

Monitoring Laboratories is a kind and supportive team, and you will be encouraged to develop in your role.
You will be part of the Monitoring Laboratories team based in Starcross laboratory in Exeter. Although based in Starcross, your work is national across our teams and will also include activities for our other labs in Brampton and Leeds as well as supporting other teams within the wider National Monitoring directorate.
You will link up with colleagues in SSCL and finance teams to deliver your outcomes as well as communicating with our suppliers.
To deliver this role we are looking for candidates with the following skills and experience:
- Have worked in similar procurement support roles, ideally having experience of working with SOP.
- Experience of working with suppliers to manage orders and invoicing.
- Be well organised with excellent attention to detail.
- Comfortable managing your own workload with multiple tasks to deliver to varying deadlines.
- Possess effective communication skills to allow you to liaise with all teams you procure goods for as well as suppliers and colleagues in corporate services.
- Logical problem-solving skills and the determination to see issues through to resolution.
- The ability to work effectively as a team and build strong relationships with your colleagues.
For further information about this role please contact clairej.robinson@environment-agency.gov.uk or joanne.senior@environment-agency.gov.uk
Interviews are expected to take place week commencing 11th or 18th March.
Hybrid working is possible for this role, although you will be expected to spend a proportion of each week on site and with other team members. There are no travel expectations for this role.
Everyone that joins us is required to undertake training and participate in incident response duties when the need to respond arises Having an incident role is an essential part of working for the Environment Agency and an active way to support communities and prevent harm to the environment. Further information on incident response can be found within your candidate pack.

25/02/2024, 23:55 hours

Basic Check
Up to 31st March 2025
Achieves Results
Description - Sets and delivers high work standards, demonstrates the drive to meet targets. Prioritises and organises tasks and resources to ensure timely achievement of results.

Question – Describe a time at work when you have had multiple tasks to deliver with differing deadlines. How did you approach this and what was the outcome?
Takes Decisions and Solves Problems
Description - Finds and delivers optimal solutions by effectively analysing all the information, probing to develop alternatives and taking sound and timely decisions.
Question – As part of this role you will have to resolve issues that arise with orders, suppliers and procurement processes. Describe a time when you have solved a problem in this field of work, including who you worked and communicated with and what the outcome was.
Works in Teams
Description - Works co-operatively as part of a team to achieve common goals.

Question – Describe a time when you have effectively worked as a team in difficult circumstances. What was your role and what was the outcome?
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.

This Vacancy is closed to applications.