Personal Assistant- 5239
1
East Midlands
Peterborough
Kingfisher House
Staff Grade 3
Permanent
Full Time
Administration / Corporate Support
£22,211
This important role provides a comprehensive administrative/PA service to the Deputy Director (Chief Prosecutor) Legal Services in order to ensure smooth, integrated and efficient administrative operations that support the effective delivery of Legal Services’ business objectives. The role provides a helpful and customer focused front of house service, acting as ambassador for the Deputy Director (Chief Prosecutor) and ensuring good working relationships with internal and external colleagues, clients and customers to facilitate quality outcomes.
Our Personal Assistants are part of the wider national Legal Support team who provide support across Legal Services on a wide range of often complex and sensitive matters. Reporting directly to the Deputy Director (Chief Prosecutor), the role will also provide cover for our other PAs when required.
You will be:
• Proficient in typing, minute taking, word processing, document presentation and diary management skills.
• Highly organised with ability to understand and work within existing information storage and retrieval systems and also establish systems and approaches to facilitate the efficiency of the team.
• Able to proactively establish good working relationships with internal colleagues, clients and external customers.
• Able to anticipate the needs of the Deputy Director, taking action to draft responses to standard queries and to chase up team members for contributions/responses.
• Experienced in dealing with confidential, sensitive materials and handling or organising large amounts of documentation.
• Capable of organising overseas trips for Deputy Director in her role as ENPE President and working with ENPE Board members (ENPE: European Network of Prosecutors for the Environment).
• Able to work independently when the Deputy Director is away from the office or when travelling overseas.
• Proficient in typing, minute taking, word processing, document presentation and diary management skills.
• Highly organised with ability to understand and work within existing information storage and retrieval systems and also establish systems and approaches to facilitate the efficiency of the team.
• Able to proactively establish good working relationships with internal colleagues, clients and external customers.
• Able to anticipate the needs of the Deputy Director, taking action to draft responses to standard queries and to chase up team members for contributions/responses.
• Experienced in dealing with confidential, sensitive materials and handling or organising large amounts of documentation.
• Capable of organising overseas trips for Deputy Director in her role as ENPE President and working with ENPE Board members (ENPE: European Network of Prosecutors for the Environment).
• Able to work independently when the Deputy Director is away from the office or when travelling overseas.
Closing Date: 29th May 2017 at 23:55 hours
It is also important to maintain good communication within a dispersed team, accordingly this role will involve frequent phone and email contact with team members working in other Environment Agency offices and an element of chasing, structuring and organising meetings. The role may involve some travel from time to time.
For further information please contact Sally Zak, Legal Support Manager (sally.zak@environment-agency.gov.uk).
It is also important to maintain good communication within a dispersed team, accordingly this role will involve frequent phone and email contact with team members working in other Environment Agency offices and an element of chasing, structuring and organising meetings. The role may involve some travel from time to time.
For further information please contact Sally Zak, Legal Support Manager (sally.zak@environment-agency.gov.uk).
29/05/2017, 23:55 hours
Basic Check
Data and Information Management
Collects, analyses, interprets, records, manages, develops and shares data, material or information appropriately for a variety of purposes.
Achieves Results
Sets and delivers high work standards, demonstrates the drive to meet targets. Prioritises and organises tasks and resources to ensure timely achievement of results.
Communicates Effectively
Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
This Vacancy is closed to applications.