PA to Thames Tidal Defences Operations Manager - 11649

1
London
London
Thames Barrier SE18 5NJ
Staff Grade 3
Permanent
Full Time
Operational Delivery
£22,792
Being the initial point of contact and executive support to the Thames Tidal Defences Operations Manager, you are required to be fully flexible, providing comprehensive administrative support to the operations manager and the leadership team.

Being responsible for managing sensitive information from external sources, national teams, directors and internal human resource cases/issues. A high level of initiative is required to prioritise tasks and information to keep the Operations Manager fully informed on key messages and to manage the effectiveness of their time. Extensive mailbox, diary and travel management will be required, the ability to forward look and prioritise effectively is a must.

You will be managing and keeping control of a manager’s dynamic schedule, prioritising and tracking actions and commitments.

Being of a pragmatic nature prioritising will come naturally to you. You will have the ability to achieve timely outcomes in line with policies and procedures.

The office liaises regularly with senior level people within influential organisations. You will be responsible for facilitating responses to and visits from these sources whilst maintaining the professional face of the Operations Manager’s office.
The Thames Tidal Defences or TTD, comprise the Thames Barrier, five associated major flood gate structures at Barking and Dartford Creek and the tidal entrances to London's Royal Docks and 125km of tidal walls and embankments both sides of the river from Erith in the East to Teddington in the West. The Operations Manager leads the TTD team which are responsible for the operations, maintenance and management of this system of defences.
We are seeking someone with:

• Previous experience in a secretarial or personal assistant position is preferred but not essential
• Good verbal and written communication skills
• Ability to work unsupervised as well as part of a team
• Ability to carry out a combination of assigned tasks, mainly unsupervised, but guided
• Ability to prioritise workload and adapt to changeable deadlines
• Competent with the Microsoft Office suite ie. Word, Excel and PowerPoint
The role will be based at the Thames Barrier in Charlton therefore attracting Inner London Weighting (£3,629) and interviews will be held in August 2019, date(s) to be confirmed.

The successful applicant will be subject to security vetting, which requires them to have lived in the UK for at least the last three years.

For further details please contact Andy Batchelor on 02083054128 or by email andrew.batchelor@environment-agency.gov.uk .

We are fully committed to having an inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, so please include clearly any information regarding your preferred working arrangements on your application.

Please be aware travel to meetings and other offices will be required on occasion

23/07/2019, 23:55 hours

Basic Check
Achieves Results
Please provide an example of a time you have demonstrated the competency set out below (the answer you provide will be assessed as part of your application):

Sets and delivers high work standards, demonstrates the drive to meet targets.
Prioritises and organises tasks and resources to ensure timely achievement of results.
Takes Decisions and Solves Problems
Please provide an example of a time you have demonstrated the competency set out below (the answer you provide will be assessed as part of your application):

Finds and delivers optimal solutions by effectively analysing all the information, probing to develop alternatives and taking sound and timely decisions.
Focuses on Efficiency, Innovation and Quality
Please provide an example of a time you have demonstrated the competency set out below (the answer you provide will be assessed as part of your application):

Identifies and seizes the opportunity to create, introduce and implement new or improved methods, processes and without, compromising quality or accuracy.
Communicates Effectively
Please provide an example of a time you have demonstrated the competency set out below (the answer you provide will be assessed as part of your application):

Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.

This Vacancy is closed to applications.