Administrative Support Officer - G2 - 20253
1
Yorkshire and the Humber
Sheffield
Staff Grade 2
Permanent
Full Time
Administration / Corporate Support
£19,767
Our National Permitting Service is in need of an enthusiastic administrator to provide a proactive and comprehensive support service to our Sheffield Permitting Centre.
This is a key role to ensure the effective delivery of work across the Permitting Centre and enable us to achieve our goals of protecting people, natural spaces, and wildlife.
In the role you will:
• Proactively arrange meetings, organise meeting papers, and take minutes
• Compile data and information into monthly reports
• Administrate recruitment activities; completing tasks such as inputting data into our recruitment portal, scheduling interviews, and completing administrative preparations for new starters joining the Centre
• Support records management in the Permitting Centre and ensure that key records such as contact lists are kept up to date
• Arrange travel and book trains and hotel accommodation as required
• Help to plan large events and conferences
• Work with peer group to identify and share and deliver best practice across the service
• Undertake further general administrative duties and tasks as assigned by the Permitting Centre Manager and their team
This is a key role to ensure the effective delivery of work across the Permitting Centre and enable us to achieve our goals of protecting people, natural spaces, and wildlife.
In the role you will:
• Proactively arrange meetings, organise meeting papers, and take minutes
• Compile data and information into monthly reports
• Administrate recruitment activities; completing tasks such as inputting data into our recruitment portal, scheduling interviews, and completing administrative preparations for new starters joining the Centre
• Support records management in the Permitting Centre and ensure that key records such as contact lists are kept up to date
• Arrange travel and book trains and hotel accommodation as required
• Help to plan large events and conferences
• Work with peer group to identify and share and deliver best practice across the service
• Undertake further general administrative duties and tasks as assigned by the Permitting Centre Manager and their team
You will be working across the Sheffield Permitting Centre which is made up of 12 teams working on permits and licences for water quality, water resources and waste.
The centre is led by a permitting manager who manages the team leaders. You will report to a team leader. You will also become part of a network of Admin Support Officers in place across the Service.
The centre is led by a permitting manager who manages the team leaders. You will report to a team leader. You will also become part of a network of Admin Support Officers in place across the Service.
You will require good written and verbal communication skills, have the ability to follow written processes and use different digital tools.
Relevant work experience would be an advantage, however being able to demonstrate the following list of skills will be important:
• Able to work using computer applications such as Microsoft Excel, Word, and Outlook
• Ability to ensure sensitive data and information is handled correctly and accurately
• Strong organisational and planning skills
• Excellent attention to detail and ability to produce accurate work
• Ability to work independently on your own, managing your own workload and meeting deadlines
Relevant work experience would be an advantage, however being able to demonstrate the following list of skills will be important:
• Able to work using computer applications such as Microsoft Excel, Word, and Outlook
• Ability to ensure sensitive data and information is handled correctly and accurately
• Strong organisational and planning skills
• Excellent attention to detail and ability to produce accurate work
• Ability to work independently on your own, managing your own workload and meeting deadlines
Interviews will take place in January 2022 via Microsoft Teams.
As an organisation we strive to reflect the communities we serve, to achieve this we welcome applications from all backgrounds regardless of race, sexual orientation, disability and religion. We also welcome applications for part-time hours.
For any queries about the role please contact NPS_recruitment@environment-agency.gov.uk
We recognise the challenges that people with protected characteristics may experience on the job market. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian, and Minority Ethnic people, people with a disability, people with gender diverse identities and from varying socio-economic backgrounds.
As an organisation we strive to reflect the communities we serve, to achieve this we welcome applications from all backgrounds regardless of race, sexual orientation, disability and religion. We also welcome applications for part-time hours.
For any queries about the role please contact NPS_recruitment@environment-agency.gov.uk
We recognise the challenges that people with protected characteristics may experience on the job market. We are fully committed to being an inclusive employer and ensuring equal opportunities. We are keen to make our workforce as diverse as possible, and we hope to attract applications from underrepresented groups, including Black, Asian, and Minority Ethnic people, people with a disability, people with gender diverse identities and from varying socio-economic backgrounds.
11/12/2021, 23:55 hours
Basic Check
Manages Self
Description: Has full awareness of own strengths, weaknesses, impact and approach. Effectively organises self and takes personal responsibility for own role in the Environment Agency.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Using an example to illustrate your answer, please tell us how you manage your workload to ensure you deliver work on time and to the required quality standards.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Using an example to illustrate your answer, please tell us how you manage your workload to ensure you deliver work on time and to the required quality standards.
Data and Information Management
Description: Collects, analyses, interprets, records, manages, develops and shares data, material or information appropriately for a variety of purposes.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Tell us about a time where you have had to analyse and interpret data to present your findings to others.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Tell us about a time where you have had to analyse and interpret data to present your findings to others.
Communicates Effectively
Description: Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Describe a time when you have had to obtain a lot of, or complex information from someone and explain how you did this.
Please note your answer will be used for shortlisting purposes. Your examples do not necessarily have to be work-related, so please use the best examples from any area of your life. You may find researching the STAR technique (Situation, Task, Action, Result) useful when answering this question. Please refer to candidate pack section 6 for guidance on how to answer these questions.
Describe a time when you have had to obtain a lot of, or complex information from someone and explain how you did this.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
This Vacancy is closed to applications.