Personal Assistant - 4621

1
South East
West Malling
Orchard House
Staff Grade 3
Fixed Term
Full Time
Administration / Corporate Support
£22,211 pro-rata
Working in a fast paced environment you will be the initial point of contact and executive support to the Kent, South London and East Sussex area manager’s office.
Using a “yes if…” approach you are required to be fully flexible and provide comprehensive administrative support and effective communication to the area manager and senior leadership team in the area.

You will be responsible for managing sensitive information coming into the area from external sources, national teams and directors. A high level of initiative is required to prioritise tasks and information so the area manager is kept fully informed on key messages and items to help manage the effectiveness of their time. Extensive mailbox, diary and travel management will be required and the ability to forward look and prioritise effectively is a must.

Being of a pragmatic nature prioritising will come naturally to you allowing you the ability to achieve timely outcomes in line with policies and procedures.

The area liaises regularly with local members of parliament, councils and our chief executive’s office. You will be responsible for facilitating the responses to correspondence we receive from these sources whilst maintaining the professional face of the area manager’s office and the area.
Working directly for the area manager in a high profile area you will work closely with the senior management team and team leaders. You will also build strong networks with other areas, national teams, organisations and have regular contact and communication with senior directors and members of parliament.
You will have experience working as a PA or in a similar role and be educated to A level standard or higher.

You will be able to work efficiently and effectively at a fast pace to constantly shifting deadlines and parameters without compromising on quality.

You will possess effective communication skills.

You will be able to pick up new IT systems quickly and be competent in using IT services such as Microsoft office programmes (for example Outlook, Word, Excel etc.)

You will have the ability to work proactively whilst being primarily unsupervised.
Closing Date: 19th April 2017 at 23:55 hours

The role will be based in our Area office at Orchard House in Addington and interviews will be held on Wednesday 3rd May 2017.

This role is fixed term until 29 June 2018

For further details please contact Vickie McLean on 0208 474 6826 or by email vickie.mclean@environment-agency.gov.uk

We are fully committed to having an inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, so please include clearly any information regarding your preferred working arrangements on your application.

19/04/2017, 23:55 hours

Basic Check
11 Months
Achieves Results
Please provide an example of a time you have demonstrated the below competency;
Sets and delivers high work standards, demonstrates the drive to meet targets.
Prioritises and organises tasks and resources to ensure timely achievement of results
Communicates Effectively
Please provide an example of a time you have demonstrated the below competency;
Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
Data and Information Management
Please provide an example of a time you have demonstrated the below competency;
Collects, analyses, interprets, records, manages, develops and shares data, material or information appropriately for a variety of purposes.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.

This Vacancy is closed to applications.