Secretary - 13218
1
South East
Wallingford
Red Kite House
Staff Grade 2
Fixed Term
Full Time
Administration / Corporate Support
£18,392 Pro-rata
This role will provide comprehensive secretarial and administration support to the two managers of the Environment Management department and their team leaders.
The successful candidate’s duties will include:
- Management of the department managers’ inboxes and diaries
- Ensuring the managers are fully aware of all urgent and key actions
- Administration of executive correspondence and enquiries
- Administration of departmental inboxes related to waste and permitting
- Booking meetings and accommodation for senior staff
- Processing of orders, invoices and bills
- Recording minutes and actions from meetings.
- Providing cover and support to other area secretaries
The successful candidate’s duties will include:
- Management of the department managers’ inboxes and diaries
- Ensuring the managers are fully aware of all urgent and key actions
- Administration of executive correspondence and enquiries
- Administration of departmental inboxes related to waste and permitting
- Booking meetings and accommodation for senior staff
- Processing of orders, invoices and bills
- Recording minutes and actions from meetings.
- Providing cover and support to other area secretaries
The Environment Management department is responsible for a wide range of activities. These include monitoring of the environment, regulation of waste and industry, responding to pollution incidents as well as the management of local fisheries and biodiversity. The secretary role sits within the Customers & Engagement team, and supports the Environment Management department.
We are seeking someone who has:
- The ability to prioritise workload and adapt to changeable deadlines.
- The ability to manage a diary and perform administrative tasks
- Previous experience as a secretary or administrator is desirable
- Excellent written and verbal communication skills
- Confidence in engaging with staff and members of the public over the phone or in person.
- Experience using Microsoft Outlook packages, including Microsoft Outlook, Excel and PowerPoint, and is confident using these on a daily basis.
- The ability to make timely and rational decisions based on relevant information and experience
- A desire to help improve and protect the environment
- A positive attitude
- Confidence working both on their own and within a team
- The ability to organise and plan own work on a daily basis
- The ability to prioritise workload and adapt to changeable deadlines.
- The ability to manage a diary and perform administrative tasks
- Previous experience as a secretary or administrator is desirable
- Excellent written and verbal communication skills
- Confidence in engaging with staff and members of the public over the phone or in person.
- Experience using Microsoft Outlook packages, including Microsoft Outlook, Excel and PowerPoint, and is confident using these on a daily basis.
- The ability to make timely and rational decisions based on relevant information and experience
- A desire to help improve and protect the environment
- A positive attitude
- Confidence working both on their own and within a team
- The ability to organise and plan own work on a daily basis
This role will be based in our office in Wallingford, Oxfordshire. However the Environment Management department is also based in our office in Farnham, Hampshire, and Reading, Berkshire. The successful candidate will need to be able to travel to these locations.
For further details about the role please contact Sarah Patterson on 0203 025 4723 or by email at sarah.patterson@environment-agency.gov.uk, or Lucy Manzo on 07867 683715.
For further details about the role please contact Sarah Patterson on 0203 025 4723 or by email at sarah.patterson@environment-agency.gov.uk, or Lucy Manzo on 07867 683715.
17/11/2019, 23:55 hours
Basic Check
Fixed Term until 31/12/2020
Communicates Effectively
Please explain, using an example, how you have effectively communicated in a situation
- describing how you listen and question to understand and engage, and how you convey information and ideas clearly, accurately and persuasively through speech and writing
- describing how you listen and question to understand and engage, and how you convey information and ideas clearly, accurately and persuasively through speech and writing
Focuses on Customers and Partners
Please describe a situation where you have ensured you have understood and met the needs of an internal and/or external customer, and provided an them with an effective response. What did you do and what was the outcome?
Works in Teams
Please explain, using an example, how you have effectively worked as part of a team to achieve
a common goal, and the outcome /benefits you achieved.
a common goal, and the outcome /benefits you achieved.
Manages Self
Please explain, using an example, how you manage yourself and your activities. Demonstrate that you have full awareness of your own strengths, weaknesses, impact and approach, and that you effectively organise yourself.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
This Vacancy is closed to applications.