Field Operations Admin Officer - 12327

3
East Midlands
Barton-upon-Humber , Boston , West Lindsey
Short Ferry Depot, South Ferriby Depot, Swineshead Depot, Various
Staff Grade 3
Permanent
Part Time
Operational Delivery
£22,792 Pro-rata
We are the Environment Agency. We protect and improve the environment.

Climate Change is the biggest risk we face. We are planning for future flood scenarios including a 4ºC rise in global temperature and are working with government, local councils, businesses, civil society groups and communities to make our environment a better place for people and wildlife.

Field Operations protect people and the environment by maintaining and operating our flood and coastal risk management assets and responding to incidents.
The purpose of this role is to carry out either professional or specialised business activities providing administrative support for Field Team Leaders. this includes:-
• Collecting, compiling and updating information, such as timesheets, and expense claim forms. Using this information to create effective, clear and concise reports.
• Inputting and maintaining data ensuring that records are stored in accordance with records management guidelines.
• Raising and managing purchase orders for service providers.
• Responding to incidents by participating, training and exercising in an incident-activated role, by applying your administration skills.
• Requesting and analysing utility searches for overhead and underground services, collating and applying for permits.
• A number of other duties dependent on business need. (e.g. link with Facilities Management)
Our field teams protect people and the environment by maintaining and operating our flood and coastal risk management assets (such as pumping stations, sluices and banks) and responding to incidents.

Field teams have a range of technical skills they use to deliver watercourse maintenance, along with asset maintenance and construction projects. The team handle a variety of specialist equipment.
They support the prevention or mitigation of incidents day and night.
Through your experience to date you will be able to demonstrate some of the following:
• A good level of literacy and numeracy skills, with Maths and English GCSE A-C or Functional Skills Level 2.
• Have, or are working towards, a Business Administration Apprenticeship Level 3 (or equivalent qualification or experience)
• Delivery of work by planning, tracking, gathering and maintaining data
• Ability to work on your own initiative and as part of a team
• Good organisational skills and an ability to use MS Office. A willingness to learn how to use specialised systems and to coach other team members.
• Managing multiple priorities and competing demands to achieve short term results.
Most important is your energy, enthusiasm and willingness to learn combined with excellent problem solving and communication skills as you’ll be working with a diverse range of people.
These part time posts are based at Boston, Short Ferry and South Ferriby depots, there is flexibility in terms of days worked. There may be the opportunity to work full time, from more than one depot.

Everyone starting in a role will be welcomed into the team and given the training and support needed. As part of your comprehensive induction you will be provided with all the equipment required for your role.

We offer an extensive range of employee benefits and opportunities to progress your career with us via professional training routes.

This role will include an incident activated duty role.

For any questions relating to this role, please contact: katherine.houssemayne@environment-agency.gov.uk

18/11/2019, 23:55 hours

Basic Check
Works in Teams
PLEASE NOTE: Your answer will be used for interview selection - please draw out your skills and experience in your response.
Please describe when you have previously been a member of an effective team.
• What was your role and personal contribution?
• How did you interact with others in the team to achieve a common goal?
• What is your approach to working in teams?
• What successes have you had?
Data and Information Management
PLEASE NOTE: Your answer will be used for interview selection - please draw out your skills and experience in your response.
Data and evidence underpin all decisions regarding flood risk and the ability to collect, analyse, interpret, and share data, material or information appropriately for a variety of purposes will be essential.
Please provide evidence of your data and information skills and experience and how you would approach managing data in this field at the Environment Agency?
You may wish to use an example of when you have had to rely on data to make an informed decision and on how it impacted on the overall delivery of a task?
• What was the data?
• What was the decision?
• What was the result?
Communicates Effectively
PLEASE NOTE: Your answer will be used for interview selection - please draw out your skills and experience in your response
Working with a wide range of customers with varying levels of flood risk awareness, requires the ability to communicate effectively and appropriately.
You will be expected to communicate and engage with others effectively through speech and writing.
Please describe when you have used your communication skills effectively to convey information and ideas clearly to others:


• Who was your audience?
• What was the message?
• How did you ensure that the message landed well?
Driving Licence
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.

We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.

We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.

The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.

This Vacancy is closed to applications.