Personal assistant to Thames Tidal Defences Operations Manager
1
South East
London
Various
Staff Grade 3
Permanent
Administration / Corporate Support
The Personal assistant is a very important role managing a confidential support service to the Operations Manager.
Tasks will include:
• organising and maintaining diaries and making appointments;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• organising visit programmes including meeting and greeting visitors at all levels of seniority;
• devising and maintaining office systems, including data management and filing;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings;
• There is also the opportunity to have an incident response support role as part of the job.
Tasks will include:
• organising and maintaining diaries and making appointments;
• arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;
• screening phone calls, enquiries and requests, and handling them when appropriate;
• organising visit programmes including meeting and greeting visitors at all levels of seniority;
• devising and maintaining office systems, including data management and filing;
• dealing with incoming email, faxes and post, often corresponding on behalf of the manager;
• producing documents, briefing papers, reports and presentations;
• organising and attending meetings and ensuring the manager is well prepared for meetings;
• There is also the opportunity to have an incident response support role as part of the job.
The Thames Tidal Defences or TTD, comprise the Thames Barrier, five associated major flood gate structures at Barking and Dartford Creek and the tidal entrances to London's Royal Docks and 125km of tidal walls and embankments both sides of the river from Erith in the East and Teddington in the West. The Operations Manager leads the TTD team which are responsible for the operation , maintenance and management of this system of defences .
We are seeking someone with:
• previous experience in a secretarial or personal assistant position is preferred but not essential
• good verbal and written communication skills
• ability to work unsupervised as well as part of a team
• ability to carry out a combination of assigned tasks, mainly unsupervised, but guided
• ability to prioritise workload and adapt to changeable deadlines
• competent with the Microsoft Office suite ie Word, Excel and powerpoint
• previous experience in a secretarial or personal assistant position is preferred but not essential
• good verbal and written communication skills
• ability to work unsupervised as well as part of a team
• ability to carry out a combination of assigned tasks, mainly unsupervised, but guided
• ability to prioritise workload and adapt to changeable deadlines
• competent with the Microsoft Office suite ie Word, Excel and powerpoint
This is a permanent, full-time role working 37 hours a week.
The grade rate for the role is £22,211 plus £3,544 London weighting.
The post is based at the Thames Barrier Operational area office in Charlton, London, SE7 8LX. Some travel to other area offices may be required.
The successful applicant will have to undergo Security Clearance Checks (SC) and candidates must have been a resident in the UK for at least 3 years.
More information about the role and application process can be found in the candidate pack.
If you have any questions about the role please contact Andy Batchelor on 0208 305 4128 or by email andrew.batchelor@environment-agency.gov.uk
The closing date for applications is 11 December 2016.
The grade rate for the role is £22,211 plus £3,544 London weighting.
The post is based at the Thames Barrier Operational area office in Charlton, London, SE7 8LX. Some travel to other area offices may be required.
The successful applicant will have to undergo Security Clearance Checks (SC) and candidates must have been a resident in the UK for at least 3 years.
More information about the role and application process can be found in the candidate pack.
If you have any questions about the role please contact Andy Batchelor on 0208 305 4128 or by email andrew.batchelor@environment-agency.gov.uk
The closing date for applications is 11 December 2016.
11/12/2016, 23:55 hours
Basic Check
Achieves Results
Sets and delivers high work standards, demonstrates the drive to meet targets.
Prioritises and organises tasks and resources to ensure timely achievement of results
Prioritises and organises tasks and resources to ensure timely achievement of results
Takes Decisions and Solves Problems
Finds and delivers optimal solutions by effectively analysing all the information, probing to develop alternatives and taking sound and timely decisions.
Focuses on Efficiency, Innovation and Quality
Identifies and seizes the opportunity to create, introduce and implement new or improved methods, processes and without, compromising quality or accuracy.
Communicates Effectively
Listens and questions to understand and engage. Conveys information and ideas clearly, accurately and persuasively through speech and writing.
If you are applying from the Civil Service please note that the Environment Agency is not a part of HM Civil Service and you would not be a Crown Servant in the event of being appointed. Therefore, you will not be eligible for continuous service. For applicants who currently work in local government or other bodies listed in the Redundancy Payments (Continuity of Employment in Local Government etc) (Modification) Order 1999, you may be eligible for continuous service for the purpose of calculating any future redundancy payment. If you are unsure of your status then you should contact your own HR Team.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
We are fully committed to having a diverse and inclusive workforce to reflect the communities we serve. We welcome flexible working patterns for all our vacancies, including job share, so please include clearly any information regarding your preferred working arrangements on your application.
We also have a Guaranteed Interview Policy to support those with a disability who are seeking employment. We have committed to guaranteeing an interview to anyone with a disability whose application meets the minimum criteria for the post.
The Environment Agency, as a Non-Departmental Public Body, is committed to providing value for money and utilises Central Government frameworks and contracts for all external recruitment needs. For this reason, we are unable to engage with the market directly through post, email or phone calls . Should you wish to become a support supplier on one of these frameworks or contracts please visit https://www.gov.uk/government/publications/become-a-crown-commercial-service-supplier/becoming-a-supplier-through-the-crown-commercial-service-what-you-need-to-know for more information.
This Vacancy is closed to applications.